Operations Executive and Coach

Company: Beyond Books Co., Ltd — Beyond Books Office, 21/3 Phutthabucha Soi 34, Bangkok

Reports to: Head of Operations / Senior Operations Manager

Office Hours: 9.00 AM – 6.00 PM, Monday to Friday

Type: Full-Time — 3-month probation — Visa eligible after 1 year

Salary: THB 18,000–20,000 per month, depending on experience

Role Overview

The Operations Executive and Teacher Assistant plays a hands-on operational role supporting the daily delivery of classes, resources, portfolios, safeguarding compliance, and in-class support. This execution-focused role works closely with Operations Managers to ensure smooth weekly delivery across schools. Teaching and cover support are included in the role, with clearly defined compensation and transport policies.

Key Responsibilities

• Class Materials & Resource Preparation (Primary)
  • Print, sort, label, and prepare weekly teaching materials
  • Pack certificates, class resources, and cover folders
  • Coordinate handovers and deliveries to schools and coaches
  • Track weekly requirements and flag shortages or delays early
• Operations & Administrative Support
  • Monitor office and resource stocks (folders, paper, ink, printing supplies, teaching materials)
  • Support office organisation and resource storage
  • Handle scanning, filing, courier coordination, and document archiving
  • Support updates to internal checklists and trackers
  • Assist with AONE system updates as directed by the Operations Manager
• Student Portfolios (Weekly & Term-End)
  • Compile visuals, videos, and reports submitted by coaches
  • Format portfolios using provided Google Docs, Slides, or Canva templates
  • Print, bind, label, and pack portfolios for delivery
  • Track deadlines and submit completed work to the assigned Operations Manager for review
• Safeguarding & HR Compliance Support
  • Support safeguarding compliance under Operations leadership
  • Assist with collecting and filing staff HR documents, including staff declarations, police clearance certificates, medical checks, and background check records
  • Support compliance with student-teacher ratios and safeguarding processes
  • Flag missing or expired documents promptly
  • Note: Expense filing is not part of this role.
• Classroom, Cover & Event Support
  • Support lead coaches in class as a Teacher Assistant (setup, materials, student support)
  • Provide cover teaching or assistant support as scheduled by Operations (no extra pay; transportation provided)
  • Support First Class Support (FCS), ECA fairs, open houses, and school events (no extra pay; transportation provided)
  • Assist with booth setup, materials handling, and on-site logistics

Teaching, Cover & Transport Policy

• Cover teaching is part of the role and is scheduled by Operations
• Additional pay for non-cover teaching:
  • THB 500 per class when teaching independently as a coach
  • THB 250 per class when supporting as an Assistant Coach
  • These rates apply only when the class is not classified as cover or FCS
• Transport allowance: Transport reimbursed only for Office → School or Home → School → Return; must be prior approved

Who Thrives in This Role

• Highly organised and detail-oriented
• Comfortable with physical, hands-on operational work
• Calm under pressure and responsive to changing schedules
• Confidently supports children in classroom environments
• Reliable, consistent, and team-oriented

Work Benefits

• Office lunch provided
• Laptop available if required
• Structured operations role with clear expectations
• Exposure to teaching, safeguarding, and school operations
• Growth potential within the Operations team

Important Note

This is an operations execution role. Responsibilities may evolve based on operational needs, but ownership remains within Operations and safeguarding frameworks at all times.

Please apply using the form below.